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OPEN ACCESS PUBLISHING AND DEVELOPING OPEN ACCESS POLICIES

The growing importance of Open Access (OA) in our institutions cannot be emphasized enough as increased access to key research information is a prerequisite for progress in research, innovation and development.

The Consortium of Uganda University Libraries (CUUL) in partnership with the Electronic Information for Libraries (EIFL) under their Swedish Program for ICT in Developing Regions (SPIDER) project-Phase II set out to make more digital content available in six participating institutions in Uganda. In Uganda, the six participating institutions in the CUUL/EIFL SPIDER II project include; Bishop Stuart University, Busitema University, Makerere University, Makerere University Business School, Uganda Christian University, and Uganda Martyrs’ University under the theme “Open Access (OA) policy development in Kenya, Tanzania and Uganda to make more digital content available”.

The project shall be implemented from May 2016 to March 2018 and the key project activities will include; Open Access advocacy, policy formulation and strengthening the functionality and management of the six (6) universities Institutional Repositories (IR).

The workshop was entitled “Open Access Publishing and Developing Open Access Policies”; was convened to explore the aspects of OA publishing, OA policy development and its implications for the universities.

The four (4) day workshop was held at Olive Garden, Bugolobi-Kampala; with each institution nominating two (2) Librarians responsible for their institution’s repository project and one Head of research or equivalent or journal editor or researcher with a publishing background.

The workshop was structured into two parts; with OA Publishing being held for one day-18th of October, 2016; whilst the second part of the workshop, involving a continuation of two librarians; was held from the 19th to the 21st of October, 2016.

The lead facilitator for the workshop was the Open Access-Programme Manager and was supported by 3 participant facilitators.  The Directory of Open Access Journals’ (DOAJ) Ambassador for East Africa also made a presentation during day one.

The overall objective of the workshop was to; “increase local digital content in Uganda.”

As the outcomes for the workshop, participants were expected to have:

v  Developed understanding of Open Access and its implications

v  Developed a draft Open Access and Repository Policy

v  Created Open Access/ repository task forces and action plans for the task forces

The Workshop Training Process and Methods involved: Daily Registration, Presentations, questions and answer-sessions with responses to questions coming from both the facilitators and participants. Other processes involved open discussions and brainstorming, hands-on practice to access online resources e.g. Sherpa Romeo. Group activities were used in developing the OA and IR policies and Librarians also discussed implications of rolling out their policies.

Wrap-ups for each day’s training-using exit questions were done. Recaps were also held each morning to review content covered during previous day.

An end of workshop evaluation was employed to elicit feedback from participants on various aspects and sessions of the workshop-to learn on how best to improve similar workshops in future.